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CAUD regular meeting 8 Feb 2018 - REPORT


  • David Jones presides in absence of Chairman Wid Harris, who was absent because of health issues.
  • Proposed budget anticipates operating margin which effectively precludes need - or possibility of rate increase
  • Burkesville Street Phase of Downtown Project going extremely well. Pinkney Street line, not in original contract, added. Engineer, GM, both think savings outweigh added costs and that Burkesville Street project can be completed with funds presently available.
  • Sewer, water operations, and water plant get good reports - only downside, experienced, veteran employee considering retirement.
  • CAUD offices will be closed for Presidents Day, February 19, 2018

Click on headline for complete report with photo(s)

By Ed Waggener

David Jones, Vice Chair of the Columbia/Adair Utility District Board of Commissioners presided over the regular session Thursday, February 8, 2018 of the board in the absence of Chairman Wid Harris, in a meeting with one of the brightest outlooks for the utility in recent years, highlighted by the report outstanding progress on the Burkesville Street Phase of the Downtown Project, and a proposed budget for 2018 which anticipates an operating margin of $1,682,780, a prospect which may mean no need for immediate requests for increases in rates.


That issue - framed as the need to have more incremental hikes than large ones, raised by Commissioner Mike Newton - was put to rest by Commissioner Doug Sapp, who told the commissioners that he could see no way the Public Service Commission would possibly give an increase with margin of over 25%.


Sewer report

Mr. Stone reported overall good news on the operations of the CAUD Sewer Department, tempered by the prospect of losing a highly experienced, highly valued veteran employee.

In his report, he noted: The plant was compliant for the month. Gross revenues were $54,996.92. No new meters were installed. Payroll was $8,638.05. Rainfall was 1.85 inches. 26,513,000 gallons were treated, an average MGD (Millions of Gallons/Day) of 0.855.

He said a recent state inspection found no violations at the plant and that the utility was complimented for being pro-active anticipating needs.

Mr. Stone said that there is a need to update the utility's sewer ordinance. Work on that is already underway, he said.

He said that the only bad news is the possibility of the retirement of 29 year employee Joe Chapman. He said that Chapman had gone to Frankfort for information on his retirement, and that he is preparing for that likelihood. He noted that the loss of Chapman's experience and leadership would be an even heavier blow were it not for the having good people to step in. Stephen Breeding is second in command there.


Burkesville Street Phase, Downtown Project going amazingly well
At the meeting, Mr. Stone said that the Burkesville Street phase of the Downtown Project is going extremely well. He said that the work was approximately 20% done with over 1,000 feet of line laid out of a total of approximately 5,300 feet.

Mr. Stone said that both water operations and the water plant are running smoothly, and called the quality and progress "Amazing."

He said that there have been occasions where mapping of old lines had presented momentary problems, but they had been worked out. One was a line supplying a sprinkler system at the Sav-a-Lot store, which had not been marked and was severed, but was quickly repaired as an in-house job, with a strap on flow meter which will provide information necessary on Public Service Commission reports.

Mr. Stone asked for and received permission for a change order to provide water for two houses and one four unit apartment building on "Pickney" (as the sign reads; the street was originally "Pinckney"). The cost of the new line will be under $15,000. This was approved on without dissent on a motion by Junior Brown, with a second by Mike Newton.

Mr. Stone and Monarch Engineering CEO David Bowles said that, so far, savings on the project have been more than added costs, and that this addition should not affect the completion of the project with funds now committed.

Mr. Stone said that, thanks to the work of Barry Stotts of Stotts Construction, rights-of-way had been secured from property owners. This will mean less sidewalk replacement and an overall savings on the project costs.

Both said that they anticpate the Burkesville Street Project has enough money remaining to reach Burkesville Street & the Bypass, as planned.


Water Operations report

Water operations Mr. Stone said that the water operations now has 7,924 customers, a number he gave out after asking Commissioner Doug Sapp how many customers the county had when the county put in a 60 mile distribution extension. He said that the county had 13-1400 before the addition and more than doubled to 3,000 immediately after. Commissioner Sapp said, "That just proves the rule: Water produces growth. Period."

In the rest of the report, Mr. Stone said that revenues for water sales were $318,160.25 for January. Four meters were set, he said. Water payroll was $19,552.39. And the district water loss for the month of January was 8.52%. At the water plant at 500 Griffin Springs Road, Campbellsville, KY, raw water processed was 71,462 gallons, finished water was 70,934,00, payroll at the plant was $10,942. and the plant was compliant for the month.

Curious problem off Powell Creek Road with in-house solution to be tested

Mr. Stone said that the utility is working with customers off Powell Creek Road, near Glens Fork who are experience low pressure problems. He said that he had met with the customers in a community meeting hosted at one of the homes in the development, and was told that the pressure drops most on Sunday.

Mr. Stone said that the water for this area is purchased from Jamestown Water District, and that he and they are sure exactly what might cause this drop in pressure.

As a fix, which will be tested over a three month period, the utility plans to start supplying the water from the Sparksville Water Tower through changes in valves and cutoffs on Glens Fork Road/KY 768 to feed the line on KY 900 which supplies Powell Creek Road.

Mr. Stone and Field Supervisor Jeff Wooldridge also told the board that problems with low pressure on Rule Street are being addressed and that problems there will be corrected in the next week or so.

CAUD will be closed for President's Day

GM Lenny Stone announced that the CAUD Office will be closed on Monday, February 15, for President's Day. (A reminder of this will be in CM events on President's DAY).

Board Approves minutes, bills in routine manner
The board approved the minutes of the Thursday January 11, 2018, meeting unananimosly, 3-0 on a motion by Commissioner Mike Newton, with a second by Commissioner Jr. Brown, with Commissioner Doug Sapp joining them to approve.

The payment of bills was approved on a motion by Commissioner Newton, seconded by Commissioner Doug Sapp, with Commissioner Jr. Brown joining in the show of hands vote.


Attending the meeting
Attending the meeting were Vice Chair David Jones, Secretary Treasurer Mike Newton, Commissioners Jr. Brown and Doug Sapp, General Manager Lenny Stone, Board Counsel Marshall Loy, Field Supervisor Jeff Wooldridge, Burkesville Street Phase Engineer David Bowles, representatives of the media, Adair County Judge Executive Mike Stephens and Deputy CJE Andrea Waggener.

COLUMBIA/ADAIR COUNTY UTILITIES BOARD (CAUD), Lenny Stone, General Manager; meets at 4:30pmCT/5:30pmET, every second Thursday in the board room of the district at 109 Grant Lane, Columbia, KY. The Board includes Doug Sapp (term expires June 2020), Junior Brown (term expires May 2020), Secretary/Treasurer Mike Newton (term expires February 2019), Chairman Wid Harris (term expires August 2018) and Vice Chair, David Jones (term expires November 2022). The meetings are open to the public.


This story was posted on 2018-02-10 13:46:59
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At CAUD board regular meeting, Thu Feb 08 2018



2018-02-09 - Columbia/Adair Utilities District, 109 Grant Lane, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com.
The Columbia/Adair Utilities District Board of Commissioners met last night with Vice Chair David Jones, left, presiding in the absence of Board Chair Wid Harris. In the foreground, are Secretary-Treasurer Mike Newton, left, foreground and General Manager Lenny Stone. Others in photo are, back, Commissioner Doug Sapp, Board Counsel Marshall Loy, Commissioner Jr. Brown, and Field Supervisor Jeff Wooldridge. - EW

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Maps provided by Monarch Engineering providing new data



2018-02-10 - Burkesville Street Phase, Downtown Project - Photo Photo of Monarch Engineering map.
Mapping for underground utility installations in Columbia, as in the majority of municipalities in the U.S., was far from accurate. However, Caud General Manager Lenny Stone told those at the Thursday, February 8, 2018 meeting of the utility board, better mapping will be in place after the project is in place, thanks in large part to notes taken by Joe McGeorge, project inspector for Monarch Engineering, who is documenting surprises, such as an unmapped fire sprinkler line to Sav-a-Lot, which was unmapped and subsequently ruptured, when an underground bore was being made.

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