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CAUD Board regular meeting, Thu 12 May 2016 - REPORT
Click on headline for complete story By Ed Waggener The Columbia-Adair County Utilities Board held its first meeting with newly elected chair Wid Harris presiding on Thursday, May 12, 2016. During the meeting a vote was taken to put the Burkesville Street project back into play, with Stotts Construction Company as the contractor and Monarch Engineering continuing as engineers, as originally agreed. And the board received an update on the Lindsey Wilson College Water Tower Renovation from General Manager Lenny Stone, who said that work will begin in a matter of a few days, with a pre-construction conference set for 1pmCT, Friday, May 20, 2016, between CAUD officials and Huffman Tank & Tower of Albany, KY, the low bidders on the job. CAUD Commissioners voted 3-0 to proceed with the exterior innovation at their April 19, 2016 meeting. The cost of the project will be $271,000, exclusive of engineering fees. Lindsey Wilson College will pay for the cost of the Raider Bob logo on the tower. The tank is to have a canvas shroud to keep particulate matter out of the air while the exterior surface is sandblasted in readiness for painting. The work will be done between terms while fewer people are on the campus. "Band-Aid" fix for Fairplay Road tabled, pending other opinions But a proposal for a "Band-Aid" for to fix low-pressure problems on Kentucky 704 was tabled, pending additional input from two more engineering firms after questions were raised about the validity of a hydraulics model used to justify the construction of a temporary fix. The cost of the project had been estimated at $260,140, exclusive of engineering charges. Those charges, according to letters to CAUD from the Public Service Commission would have approved $64,360.00, approved on June 23, 2015, and the next day, June 24, 2015, and additional $25,000 - for the Digital Hydraulic Model - and states that the revised eligible contract amount would be $109,874.00 for Bell Engineering's work on Fairplay Road pressure project, "Watershed Name: Russell Branch," in the PSC letter. Now the CAUD commissioners are taking a second look at the project, and will be getting "Digital Hydraulic Models" from other engineering firms, some of whom have already agreed to run program at no charge. In the meantime, Matthew Hadley, who is anxious to build a chicken house on KY 704, is hoping for answers soon. He has been asking for assurance that adequate water is available for him to fulfill a contract he has already signed. General Manager Lenny Stone said the short term fix - if it were to work and that has been questioned - does not take care of contract requirement for the county's poultry producers is that they must have a back up water supply, and CAUD can't promise that with the Bell Engineering proposal. Board to take a look at longterm solutions for Fairplay Road Instead, he said, the District might consider long term solutions to the KY 704 water pressure problem, by running a 6" or 8" line from the Sparksville Tower to KY 704. The Sparksville tower, with a 750,000 gallon capacity, is fed by a 12" line, and, Stone said, such a line would not only solve the water pressure woes experienced by the existing customer base and Mr. Hadley's proposed chicken production facility, but would take care of additional chicken houses and the fast growing area. The original line serving the area had 50-60 residences, he said, and no large scale agricultural customers. Today, it serves approximately 600 residences. Mr. Stone also pointed out that feeding the Fairplay Road needs from the Sparksville Tower would lessen CAUD's dependence on water purchased from neighboring Jamestown. He cautioned there is an upside to having feeds from other districts, that all the water districts, from time to time need other producers, and often, it is cheaper to buy from a neighbor than to build the infrastructure relying on projections of future growth. The cost of the 6" line from Sparksville was estimated at $800,000. Approximately double the Bandaid Fix. The latter project, engineer David Bowles said, could be fast tracked to be in place in as little as six months. Mr. Bowles and General Manager Lenny Stone said that they are confident the district would be able to finance the project. Commissioner Mike Newton told the board, and Mr. Hadley, that the Fairplay Road pressure problems are a very top priority, but, he added, "We have to get it right. We have to know it will work. The engineering (Hydraulic Model) is black and white, it's right or it's wrong. There's not an in-between." Burkesville Street Project is now a go, pending final Frankfort OKs After years of delays on the Burkesville Street project, commissioners voted 3-0 to proceed with the project as originally agreed to, with Stotts Construction Company completing the segment at its original contract price and Monarch Engineering continuing with the project. Commissioner Mike Newton, in making the motion to re-instate the project, said that he had taken a new look and that his conclusion was that the Stotts Construction plan would save several hundreds of thousands of dollars and that if they would hold to the price originally proposed, he was in favor of honoring earlier agreements. General Manager Lenny Stone said that he had written agreements with Stotts to do the work with no change on prices. He also said that approximately $60,000 would be saved by taking exploration fees - for finding the existing lines - out of the contract, with that work going in-house, utilizing district workers to locate the old lines. He said that there is an urgency to replacing the Burkesville Street lines from Madison Square to the Adair County Veterans Memorial Bypass. Mr. Stone said that the area has major water losses, not to speak of possible health issues, which will be eliminated with the new lines. The vote to re-instate the contract came on a motion by Commissioner Newton, with a second by David Jones, and Chairman Wid Harris concurring in the 3-0 vote. Commissioner Barry Stotts abstained from the vote and was silent during the discussion. Work will begin shortly, if and when all the paperwork necessary at the Kentucky Infrastructure Authority and the Public Service Commission is approved and completed. Audit awaiting peer review; presentation put off one one month The Commissioners had been expecting the audit for 2015, but General Manager Lenny Stone said that he had received a call from Shirley Buckner of the accounting firm of Wise, Buckner, and Sprowles that the report had not been returned from a peer review process and that it would not be available until the a later meeting. Attendance Those in attendance at the meeting were General Manager Lenny Stone, CAUD Chair Wid Harris, Board Members David Jones, Barry Stotts, and Mike Newton. (The seat of former member Tim Baker, whose term expired, has not been filled.) CAUD Attorney Marshall Loy; David Bowles, Monarch Engineering, Inc.; Matthew Hadley, and members of the media. This story was posted on 2016-05-15 06:09:28
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