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Adair County Fiscal Court 13 Feb 2018 Meeting - Report

At the regular February 13, 2018 regular session
  • ROADS: Road Department report, funds released for paving, road changes approved.
  • MONEY: Clerk Lisa Greer and Sheriff Moss deliver excess fees checks. Treasurer Greer's report received.
  • REPORTS: Sheriff, Adair County Regional Jailer, and Committees deliver reports
  • INSURANCE stays with KACO
  • ADMINISTRATIVE CODE first reading makes changes in purchase order procedure
  • FIREWORKS: Court approves contract on same-as-last-year deal for 4th of July
  • INTERNET: Better broadband on way to county
  • NATURAL GAS: Court endorses CAUD plans for county-wide natural gas - outside Columbia Gas Department service area

Click on headline for complete Fiscal Court Report

By Ed Waggener

The Adair Fiscal Court, meeting Tuesday, February 13, 2018, in regular session, received good news and checks from Adair Clerk Lisa Greer for $225,000 and Sheriff Harrison Moss for $17,734.96 in excess fees; heard and considered some major economic development news in the from of plans for county-wide natural gas system and new broadband coming this year; released $350,000 in road funds to get an early start on paving roads, bought new equipment for the road department, and were told that the county treasury stood at $1,941,313.76, at the end of January, 2018, among other actions at the session

The court voted to release $350,000, $50,000 per district, in road money to allow for earlier paving activity this year. The action came on a motion by Second District Magistrate Daryl Flatt, with a second by Magistrate Sammy Baker and was unanimously approved. Magistrate Flatt noted that county roads are in really bad shape following flooding and freezing conditions, and said that some of last year's blacktopping, done late in the year, did not stand up as well as it would have had the work been done in warmer weather.

Magistrate Flatt said he hopes the paving can be done soon after the blacktopping plant reopens in late March to early April.

The Court also approved a request by Magistrate Greg Caldwell to seek extra emergency money from discretionary funds provided by the Governor's office. He said that his contacts in Frankfort told him that money will be provided as funds are available beyond what has already been approved.

Adair County Road Foreman Terry Corbin reported that everything is going good with the road department. His report was approved by the court on a motion by Magistrate Sammy Baker (District 3) with a second by Magistrate Daryl Flatt (2), and the other Magistrates present, Perry Reeder (4), Harold Burton (1), Greg Caldwell (6), Terry Hadley (7) and CJE Mike Stephens joining in the unanimous approval. Magistrate Billy Dean Coffey (5) was not in attendance.

The Court approved the bid of World Wide Trucks for a replacement Mack Dump Truck at the bid price of $138,000 for a 2019 Triaxle 16 model. The unanimous voted followed a motion by Magistrate Perry Reeder, with a second by Greg Caldwell.

The truck will be bought following the auction of one of the two Mack trucks now in inventory.

Reading of Roads

The Court approve a first reading for a road name change, Rippetoe Road in District 3 will be changed to Larry D. Helm Road. The vote was unanimous, on a motion by Magistrate Sammy Baker with a second by Perry Reeder.

The Court approved a second reading to remove a portion of Burton-Garmon Road, in District 5, from county maintenance on a motion by Magistrate Daryl Flatt with a second by Greg Caldwell.

The Court approved a plan to remove Wolford Road, in District 6, from county maintenance, on a motion by Magistrate Greg Caldwell, with a second by Magistrate Sammy Baker, after Magistrate Caldwell told the court that on more signature is needed.

Treasurer's business

Treasurer Melinda Quinn reported a $1,941,313.76 cash balance in all county funds at the end of January, 2018.

The court approved the treasurer's request for line to line and fund to fund transfers.

The court also approved a request by Treasurer Quinn to correct direct deposits which go to the wrong fund as they occur. This can be done with a single call to the bank, without the need for fiscal court action on transfers.

The court also approved depositing ABC money into its own account. Previously the treasurer deposited ABC Money into the General Fund.

The Magistrates okayed a court order allowing Treasurer Quinn to issue a refund check in the ammount of $13,514.84 to reimburse a portion of a Kentucky Pride Grant not spent.

Adair County Clerk Lisa Greer presents $225,000 fee return check

Adair County Clerk Lisa Greer presented the Adair County Fiscal Court with one of its largest checks for fees not used in the operation of her office, $225,000, and told the court that there is the probability that another $25-30,000 can be returned after the final audit of the office.

Clerk Greer reminded the Court of the amount of business the office does, over $5 million each year. She said that and increase in activity in land transfers and auto sales had meant a big year for the office and that, coupled with Election 2018 work had meant the staff had been very, very busy.

Sheriff Harrison Moss' report
Adair County Sheriff Harrison Moss gave the his department report, and presented the court with a $17,734.96 fee return check.

He also presented his activity report for the month of January, 2018:
  • 81 Warrants Of Arrest Served
  • 12 Criminal Cases Opened
  • 3 Call Response Reports Written
  • 5 Domestic Abuse Cases Worked
  • 18 Non-Injury Accidents Worked
  • 2 Injury Accidents Worked
  • 52 Out Of County Transports
  • 18 Citations Written For Criminal Activity
  • 70 Civil Process Papers Served
  • 10 Criminal Summonses Served
  • 10 Subpoenas Served
  • 209.5 Hours Of Court Security Provided
  • 208 Vehicle Inspections Done
  • 17 Animal Complaints
  • 18 Motor Assists
  • 575 911 Calls
  • 5 Alcohol Related

Insurance stays with KACO
CJE Mike Stephens recommended, and the court unanimously approved, rolling over workmen's compensation and liability, leaving the business with KACO. The court unanimously agreed to do so, on a motion by Sammy Baker, with a second by Greg Caldwell. Judge Stephens said that when bids are taken, KACO is the lowest bidder and Magistrate Baker said that he felt the carrier had provided excellent service.

Court goes into executive session on personnel matter
The court went into executive session, pursuant to KRS.61.810(C), which Judge Stephens said related to retirement plans for two employees. On return, he said that no announcement would be made, that no action was taken.

Court approves change in administrative code.
The court unanimously approved a first reading of an amendment to the administrative code pertaining to purchase orders, specifying when orders over $300 require a purchase order signed by the CJE or Deputy CJE, and what routine payments do not. The latter includes payroll, retirement, utility, phone, insurance, postage, principle and interest on leases, and election expenses.

Court approves 4th of July Fireworks contract
The court voted to renew, on the same terms, its underwriting of the 4th of July Fireworks program and authorized Judge Stephens to sign necessary paperwork.

Adair County Regional Jail Report
Adair County Regional Jailer Joey White reported total billings for January 2018 of $150,134.32. Adair County faced a $74,213.12 portion of those bills, leaving $75,921.20 due from other sources. After additions for booking fees, medical, other income, and per diem, the total to be billed was $85,0005.32.

Jailer White reported that Adair County restricted custody center inmates provided 2,304 hours of services, which, at $8 per hour amounted to $18,432.00.

Better broadband coming to Adair County

Holly Hopkins Scoville, a representative of NG/KIH Design Build LLC, updated the court on 288 strand cable which will be crossing Adair County this year. The cable will provide "Middle Mile" service which will be distributed through existing cable operators, a public utility or through new distributors. The lines will utilize utility poles already in place. Scoville said that 144 strands are reserved for the Commonwealth's own system, providing service to government offices, including Fiscal Court's facilities. The other 144 strands will be available to businesses and residences.

She said that some counties are rolling out county-owned distribution systems, and said that possibilities are that carriers such as Duo-County Telecom will be distributors. She said that utilities, such as water systems, could become providers.

Court to endorse CAUD plan for natural gas distribution

At the request of Adair County Judge Executive Mike Stephens, the court voted to write a letter on behalf of the Columbia/Adair Utilities District in support of plans to provide rural gas distribution for residences, business, and agricultural enterprises needing natural gas. The area to be served will be outside the service area of the Columbia Gas Department. CAUD is now looking into using an existing Texas Eastern tap, already in place to feed the system. The letters will go to Texas Eastern and to the Public Service Commission. The court unanimously approved the action authorizing CJE Mike Stephens to sign the letters on a motion by Magistrate Terry Hadley, with a second by Magistrate Perry Reeder.

Green River Animal Shelter Jan 2018

The Green River Animal Shelter reported intake of the following: Jimmy Harmon, Adair County Dog Warden, 9 dogs, 5 cats; Green County, 13 dogs The shelter reported 24 adoptions for the month, and three sponsored adoptions.

Collections at the shelter were: $810 for adoptions; $90 for surrenders; $82 for donations; sponsorships were $130. Green County, $4572, for a total of $1,684. The report was presented by animal shelter director, Kim Tucker.

Committee reports presented
The court heard committee reports from the Personnel, Nuisance, and Budget committees and unanimously approved all. Magistrate Terry White said the Nuisance Committee has three pending cases.


Minutes for the January 9, 2018 regular meeting; and the January 25, 2018; and February 1, 2018 Special Called meetings were all approved.

End of REPORT for February 13, 2018 Regular Session

About Adair County Fiscal Court
Regular monthly Adair County Fiscal Court meetings are held at 6pmCT, each second Tuesday, in the basement of the Adair Annex, 424 Public Square, Columbia, KY. The meetings are open to the public.
Adair County Judge Executive Mike Stephens
421 Public Square, Suite 1, Columbia, KY 42728
Phone 270-384-4703; Fax 270-384-9754

  • Adair County Attorney Jennifer Hutchison-Corbin (2000)
  • Adair County Coroner Todd Akin (2011)
  • Adair County Court Clerk Lisa Greer (2007)
  • Adair County Circuit Court Clerk Dennis Loy
  • Adair County Jailer Joey White (2011)
  • Adair County PVA Jeff Feese
  • Adair County Sheriff Harrison Moss
  • Adair County Surveyor Mike McKinney

  • County Judge Executive Mike Stephens (2007) is a voting member of Fiscal Court and may vote on all proposals before the court; Office:Adair Courthouse Annex
Magistrates on the Adair County Fiscal Court:
  • District 1: Harold Burton (2011)
  • District 2: Daryl Flatt (2011)
  • District 3: Sammy Baker (2007)
  • District 4: Perry Reeder (2007)
  • District 5: Billy Dean Coffey (Feb. 2005) (270) 384-4201
  • District 6: Greg Caldwell (2015)
  • District 7:Terry Hadley (2015)
Adair County Constables
  • District 1: William "Bill" Troutwine
  • District 2: Shannon Rowe (2011)
  • District 3: Robert R. Loy
  • District 4: Ed Wigal (2011)
  • District 5: Tim Bottoms
  • District 6: Jason T. Rector
  • District 7: Joe Collins, Jr.

  • Adair County Finance Officer, Fiscal Court Clerk Gale Cowan
  • Adair County Deputy Judge Executive Andrea Waggener
  • Adair County Mapping and Addressing Coordinator - Kevin Jones
  • Adair County Fiscal Court Executive Secretary - Bridgett Compton
  • Adair County 911 Supervisor: Jason Upchurch
  • Adair Co. Disaster Management Coordinator Mike Keltner
  • Adair County Treasurer Melinda Quinn
  • Adair County Roads Foreman Terry Corbin
  • Adair County Dog Warden Jimmy Harmon
  • Adair County Solid Waste Coordinator Jeremy Garmon

Click Here to check other announcements in the Events calendar.

This story was posted on 2018-02-14 10:26:07
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