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CAUD monthly meeting 10 Aug 2017 - REPORT

Actions taken in the Thursday, August 10, 2017 regular meeting:
  • Contract for Burkesville Street Phase, Downtown Project awarded to low bidder.
  • Auditors give 2016 audit slightly late, due to software changeover at CAUD
  • PSC Tariff revision approved
  • District's Distribution Operation and Maintenance Manual update approved
  • Several personnel actions approved
  • New petition for water service on Old Clear Springs Road approved
  • Water, sewer, water distribution systems all running smoothly

Click on headline for complete report with photo(s)

By Ed Waggener

The Columbia/Adair Utilities District Board of Commissioners voted unanimously to accept the recommendation of Monarch Engineering's David Bowles to accept the low bid of Stotts Construction, Inc. for the Burkesville Street Phase of the Downtown Project.

The bids were opened Thursday, July 27, 2017 with the following bids:

  1. Stotts Construction Company, Inc. Columbia, KY, - $1,104,750.00
  2. Cumberland Pipeline, Russell Springs, KY $1,328,630.00
  3. Twin States Utilities, Inc., Tompkinsville, KY - $1,928,303.30
The recommendation followed a tabulation by Monarch Engineering.

The vote to proceed was by unanimous voice vote on a motion by Commissioner Mike Newton with a second by David Jones, and Doug Sapp and Jr. Brown affirming in the voice vote.


General Manager Lenny Stone said that the plan lacks only approval of the Kentucky Infrastructure Authority and the Public Service Commission. Allowing for time for those approvals, Mr. Bowles said that he expects the likely time for the project to start will be after January 1, 2018, and that the project completion could be as early as January 30, 2018.

Lee Mudd, who will bethe project overseer for Monarch Engineering, was present at the meeting.

Buckner, Wise, & Lee reviews 2016 FY audit

Matt Hayes, of the accounting firm Buckner, Wise, & Lee presented the 2016 audit, which was delayed this year because of the installation of new software, with the procedures almost inevitable problems occur with reconciliations. He told the board that the financial statement was showing a profit, looked really good and showed the district moving in the right direction.

PSC Tariff revision approved

General Manager Lenny Stone requested approval of a PSC Tariff to show use of water for firefighting, used at no charge to the fire departments, which would allow CAUD to insert the information and reduce the reported water loss through the system required by the Public Service Commission on its reports. Mr. Stone said that the PSC is emphasizing the necessity of reducing water loss in the system, and that anything 15% or more is a red flag for a write-up.

CAUD has significantly reduced water losses with several recent replacements in, most notably through the Downtown Project. Water loss reports should dramatically improve with the anticipated early 2018 Burkesville Phase Project, where several leak situations are expected to be halted. Mr. Stone said that the fire departments in Adair County are cooperating to the fullest.

Water losses in 2017 have all been well below 15%.

Update of District's Distribution Operation and Maintenance Manual

General Manager Lenny Stone requested approval of an update of the CAUD "Distribution Operations and Maintenance Manual," which he and the staff had updated at the request of the Kentucky Division of Water. The request was approved, authorizing the update and for Chairman Wid Harris to sign, on a motion by Commissioner Jr. Brown, with a second by Commissioner David Jones.

Personnel actions

The Board of Commissioners approved the following personnel actions:
- Raised Robert Smith to $10.50 per hour, from $10, after successful fulfillment of 90 day probationary period
- Raised Cody Burkhart to $10.50 per hour, from $10, after successful fulfillment of 90 day probationary period
- Hired Nick Tupman, at $10/hr to go to $10.50 after successful fulfillment of 90 day probationary period. Tupman, will be largely responsible for the upkeep and calibration of water meters.
Water plant operating smoothly

Mr. Stone reported that the water loss percentages for the current calendar year are averaging 10.82%. Total revenues for the year through July have been $2,138,426.08. In July, five new water meters were set for a total of 60 for the first seven months. Payroll for water operations for the seven months was $282,498.24.

At the water plant, payroll for 2017 was $143,039 through July, 2017. The plant processed 413,378 gallons of raw water, with 405,470 in finished water.

He reported that CAUD is keeping a close watch on any algae bloom at Green River Lake, and that so far there have been no reports of bad taste this year.

Sewer Plant report

At the CAUD wastewater treatment plant, there were 1684 customers at the end of July. down from a high of 1723 this year, which was attained in March 2017. Revenues for July for the sewer plant was $47,813.28, bringing the seven month 2017 total to $388,498.32. The plant has processed 64,554,280 gallons of waste water for the year. In 2017, three sewer taps have been added. Payroll through the seven months of July was $95,144.26. Rainfall for July was the highest of the year, at 4.57 inches. The plant is running smoothly, Mr. Stone said, and was compliant for the month.

New petition accepted

Mr. Stone introduced a new petition for service on Old Clear Springs Road, requested by Juanita McKinney for a development project. On his recommendation that it is a good project and one which may be done in-house, Doug Sapp moved it be accepted, and with a second by Jr. Brown, the commissioners gave voice vote unanimous approval.

Routine Matters
  • Approval of Minutes, July meeting approved on unanimous voice vote on a motion by Commissioner Jr. Brown, with a second by Mike Newton
  • Approval of Bills
Attendance good

At the meeting all five commissioners, Mike Newton, David Jones, Doug Sapp, Jr. Brown, and Wid Harris, who presided, were present, as were Board Attorney Marshall Loy, Monarch Engineering firm engineers David Bowles and Lee Mudd; Buckner, Wise & Lee representative Matthew Hazel, and representatives of the media.

COLUMBIA/ADAIR COUNTY UTILITIES BOARD (CAUD), Lenny Stone, General Manager; meets at 4:30pmCT/5:30pmET, every second Thursday in the board room of the district at 109 Grant Lane, Columbia, KY. The Board includes Doug Sapp (term expires June 2020), Junior Brown (term expires May 2020), Mike Newton (term expires February 2019), Wid Harris (term expires August 2018) and David Jones (term expires November 2018). The meetings are open to the public. - Jennifer Carter, Office manager Phone: 270-384-2181.


This story was posted on 2017-08-11 18:16:33
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CAUD Board approves Burkesville Street Project



2017-08-11 - CAUD District office, 109 Grant Lane, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com. The Columbia/Adair Utilities District Board of Commissioners accepted the low bid for the Burkesville Street Phase of the Downtown Project, received an excellent audit, approved a new water line project, announced personnel promotions and a hiring, in its regular 2nd Thursday month meeting, August 10, 2017. Above Clockwise from left corner General Manager Lenny Stone, Commissioners Mike Newton, David Jones, Wid Harris (chairman), Doug Sapp, and Junior Brown. - EW
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CAUD 11 Aug 2017 meeting - Studying



2017-08-12 - CAUD District office, 109 Grant Lane, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com.
Columbia/Adair Utilities District Chairman Wid Harris, left, and CAUD Attorney Marshall Loy were deep in study of paperwork 31 minutes into Thursday, August 11, 2017, regular monthly session of the Board of Commissioners. At the meeting, the Board unanimously approved Monarch Engineering's recommendation to award the contract for the Burkesville Street phase of the Downtown Project, to the low bidder, Stotts Construction Company of Columbia, KY.

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Surveillance cameras monitor CAUD office



2017-08-13 - CAUD District office, 109 Grant Lane, Columbia, KY - Photo by Ed Waggener, ColumbiaMagazine.com.
The Board Conference Room of the Columbia/Adair County Utilities District Office offers a measure of assurance to those in attendance at meeting there. The monitor at top of frame, above displays and records activity outside the the building. Seated under the monitor, above, is General Manager Lenny Stone. The photo was taken at the Thursday, August 10, 2017, regular meeting, at which a number of major projects, including accepting a petition for new service on Old Clearsprings Road, the awarding of a nearly $1,000 distribution system upgrade contract, several employee status upgrades and the hiring of a new employee, and more, accessed by clicking Read More. - EW

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